1120 W. Kaibab Lane, Flagstaff, AZ 86001

NOTICE OF OPEN PUBLIC MEETING/Special Board Work Session
10:00 AM
Tuesday, May 15th, 2012

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Pursuant to Arizona revised Statutes (A.R.S. 38-431.02), notice is hereby given to the members of the Pine Forest Charter School
Governing Board, and to the general public, that the Governing Board will hold a public meeting, open to the public as specified
below in the Governing Board meeting room at Pine Forest Charter School, Flagstaff, AZ. The Board reserves the right to change the
order of items on the agenda, with the exception of public hearings set for a specific time.

Pursuant to A.R.S. 38-431.03.A.2, the Board may vote to go into Executive Session, which will not be open to the public, for legal
advice concerning any item on the agenda, for protection of confidentiality of parties, or to review, discuss and consider records
exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to
be maintained as confidential by state or federal law.

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Special Board Finance Work Session

A. Work session called to order by PG at 10:00 am.

Roll Call: Garrett Schniewind _A_, Pete Giovale X, L. McCusker_X__, B. Bates__A_ ,

B. Kaiser_A Trish Ajaski_A__, L. Johnstone_A_, J. Gaylord__A_, C. Allen_X__,
J. Costello_A__, Marcy Polack_A__ Michael Heffernan X

Financial Committee Members John Faccone, Bernice Hall, and Kathy Lampros

II. ACTION ITEMS (No action taken at this meeting)

A. April/May 2012 Financials: Financial consultant John Faccone reports school
financials through May 2012. Highlights include 3rd payroll for May will need
to be funded either by remaining $20K from capital campaign or through $84K
outstanding federal funds. If funds come in prior to end of May, the $20K from
capital campaign will not be necessary.

1120 W. Kaibab Lane, Flagstaff, AZ  86001

NOTICE OF PUBLIC MEETING

10:00 a.m.

Tuesday, May 15^th, 2012

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Pursuant to Arizona revised Statutes (A.R.S. 38-431.02), notice is hereby given to the members of the Pine Forest Charter School Governing Board, and to the general public, that the Governing Board Finance Committee  will hold a work session on the Pine Forest Charter school campus at 1120 W. Kaibab Ln.,  Flagstaff, AZ.  The Board reserves the right to change the order of items on the agenda, with the exception of public hearings set for a specific time.

Pursuant to A.R.S. 38-431.03.A.2, the Board may vote to go into Executive Session, which will not be open to the public, for legal advice concerning any item on the agenda, for protection of confidentiality of parties or to review, discuss and consider records exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by state or federal law.

DATED AND POSTED this _____day of ____________2012.

By_______________________________________

Michael Heffernan, Director

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Governing Board Finance Committee Work Session

I.              WELCOME

Roll Call:             G. Schniewind_____ P. Giovale ______L. McCusker______

B. Bates______ B. Kaiser _____T. Ajaski _____L. Johnstone_____

J. Gaylord_____ C. Allen_____ J. Costello_____

M. Heffernan_____ M. Polack_____

Finance committee members:  J. Faccone _____ B.Hall _______K. Lampros_____

II.            DISCUSSION ITEMS:  No formal Board action may take place at this work session as no quorum is present.  (The Board may elect to convene an Executive Session for protection of confidentiality of parties.  No formal action can take place at this time.  Any further consideration of the topic will be placed as an agenda item for a future Board meeting.  At the conclusion of the Executive Session, the Board will adjourn the executive session with no Action being taken.)

1. April/May 2012 Financials
2. FY13 Proposed Budget

1120 W. Kaibab Lane, Flagstaff, AZ  86001

NOTICE OF PUBLIC MEETING

3:30 p.m.

Monday, April 23^rd, 2012

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Pursuant to Arizona revised Statutes (A.R.S. 38-431.02), notice is hereby given to the members of the Pine Forest Charter School Governing Board, and to the general public, that the Governing Board will hold a public meeting, open to the public as specified below in the designated board meeting room at Pine Forest Charter School, Flagstaff, AZ.  The Board reserves the right to change the order of items on the agenda, with the exception of public hearings set for a specific time.

Pursuant to A.R.S. 38-431.03.A.2, the Board may vote to go into Executive Session, which will not be open to the public, for legal advice concerning any item on the agenda, for protection of confidentiality of parties or to review, discuss and consider records exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by state or federal law.

DATED AND POSTED this _____day of ____________2012.

By_______________________________________

Michael Heffernan, Director

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Regular Board Meeting

1.         I.            WELCOME

1. Verse: The Social Ethic:  The healthy social life is found when in the mirror of each human soul the whole community finds its reflection; and when in the community the virtue of each one is living.

1. Roll Call:   G. Schniewind_x___ P. Giovale_x____L. McCusker_x____

B. Bates__x___ B. Kaiser_x___T. Ajaski_x___L. Johnstone__x__

J. Gaylord__x__ C. Allen_x___ J. Costello__x__

M. Heffernan_x___ M. Polack_x___

1. Approval of Agenda – move financial consultant John Faccone review of proposed budget to the top of the Agenda, Motion by Barbara Bates, 2^nd by Pete Giovale, approved.

1.      II.            APPROVAL OF MINUTES:  March 26, 2012 Regular Board Meeting – Motion to approve by Cory Allen, second by Pete Giovale, approved.

1.    III.            CALL TO THE PUBLIC (This is the time for the public to comment.  Members of the Board may not discuss items that are not specifically identified on the agenda.  Therefore, pursuant to A.R.S. 38-431.01.G., action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.)

1.   IV.            REPORTS
   1. PTA-  last week’s ‘Express’ newsletter reported $6000 net income from Gala fund raiser
   2. Faculty – finished AIMS and SAT testing; discussed grades 6-8, German foreign language, May Day celebration and upcoming Manuela memorial.
   3. College of Teachers –recommendation to see German go back to two periods per class and adding 5^th period music program at end of day for grades 6–8. Looked at Waldorf schools in AZ and several in CA: original Waldorf had 3 languages (German being the base with two others), 1 class a week is not enough and desire to follow early Steiner school program.
   4. Capital Campaign – continuing discussions with architect and St. Pius, and will meet with Mike Levin to get an estimate of cost based on proposed options. Talked with Realtor Frank Eargle for update on his search for property. Want to look for new potential sites and work on marketing the sale or lease for the existing property on Kaibab. Mr. Eargle’s contract is up for renewal for an 8 month retainer of $8000. The board would like Mr. Eargle to do a presentation to the board periodically on his progress.  It was noted that there is a need to review the investment of the Capital Campaign funds held by the bank.
   5. Finance Committee – proposed working budget presented by John Faccone. Work will continue with a final proposed budget available to Board members from the Finance Committee a week or two prior to the next Board meeting on May 21, 2012.
   6. Administration – interest in further developing the music program for strings, band and choir.  State representatives will be on sight soon to monitor Title 1 program. Three board members will be attending the Board Governance Summit at FALA on Saturday, April 28, 2012.
   7. Pine Forest Foundation – see Action Item below
   8. Joint College/Board Workshop Committee – meeting will be held May 23, 2012 from 2:00– 5:00pm at the Beacon Unitarian Church at 510 N. Leroux St. Attendees are to read handout “The Waldorf Schools: 32 Questions and Answers” in preparation for the workshop. A book “Understanding Waldorf Education Teaching from the Inside Out” was given to each board member for reading over the summer.

1.      V.            ACTION ITEMS-Discussion and possible action (The Board may elect to convene an Executive Session for protection of confidentiality of parties.  No formal action can take place at this time.  Any further consideration of the topic will be placed as an agenda item for a future Board meeting.  At the conclusion of the Executive Session, the Board will adjourn the executive session with no action being taken.)

1. Financial consultant John Faccone –review of working proposed budget. Possibly increase current student activity fees of $150 to collect enough material fees to offset the costs.  Don’t have 100% participation and cannot be a mandatory fee.  Budgeted $20,000 for fees, but expenses are $35,000.  Continue discussion on how to balance the difference.  The Arizona Tax credit cannot be used for instructional fees.  It may be beneficial to communicate to families what a Waldorf education actually costs compared to other Charter Schools.  A Budget Meeting will be held in May and requires a special notice, 10 business days (2 weeks,) in the paper prior to adoption. No action taken.
2. Increase Middle School (6-8) Instructional Contact Hours –ADE requires grades 7 & 8 to have 1000 hours of instruction in 180 days; proposed new daily class schedule that has been reviewed and approved by the teachers; the proposed budget with 5% increase takes additional hours into account for special subject instructors; new schedule would total 1077 hours that allows for any reduction due to snow days.  Motion to accept new class schedule by Barbara Bates, 2^nd by Judith Costello, approved.
3. Pine Forest Foundation Board membership – this idea was formed in December 2011 with the goal of supporting the Pine Forest School Association and Capital Campaign with annual giving, fund raising, and grant writing.  The foundation will not have any assets and will be controlled by the PFCS Board. Trying to build a slate of members for Board to vote on. No action taken.

1.   VI.            PERSONNEL (The Board may vote to convene in Executive Session.)

1. Special Education II Position – this position was reduced a year ago. The school won’t have a Spec Ed II position in the coming academic year 2012-2013.

1.    VII.            ADJOURN (Next Regular Board meeting:  Monday, May 21^st, 2012 at 3:30 pm) Motion to adjourn at 6:40pm by Pete Giovale, 2^nd by Barbara Bates, approved.