2257 E. Cedar Avenue, Flagstaff, AZ 86004


3:30 p.m.

Monday, September 24, 2018


Pursuant to Arizona revised Statutes (A.R.S. 38-431.02), notice is hereby given to the members of the Pine Forest Education Association, Inc., Pine Forest Charter School Governing Board, and to the general public, that the Directors and Governing Board will hold a public meeting, open to the public as specified below in the designated board meeting room at Pine Forest Charter School, Flagstaff, AZ. The Board reserves the right to change the order of items on the agenda, with the exception of public hearings set for a specific time.

Pursuant to A.R.S. 38-431.03.A.2, the Board may vote to go into Executive Session, which will not be open to the public, for legal advice concerning any item on the agenda, for protection of confidentiality of parties or to review, discuss and consider records exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by state or federal law.

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Kelly Smith at 928-779-9880. Requests should be made as early as possible to allow time to arrange accommodation.

DATED AND POSTED this _____day of ____________2018.


Cindy Roe, Director of Education


Governing Board General Meeting Agenda

I. WELCOME – Call to order at

Verse: The Social Ethic - The healthy social life is found when in the mirror of each human soul the whole community finds its reflection; and when in the community the virtue of each one is living.

Mission: Pine Forest School provides an education of the whole child and is dedicated to helping individuals achieve their full intellectual, emotional, and physical potential in a sustainable and beautiful environment which reinforces integrity, understanding, respect, and trust. Through the Waldorf curriculum, we prepare our children to walk into the future with confidence and the necessary tools to create a better world.

A. Roll Call (X-present, A-absent): Barbara Bates ____ Pete Giovale ____ Ellen Ryan ____ Dave Eckert ____ Allison Gray ____ Ryan Williams ____

Ex Officio: Kelly Smith ____ Cindy Roe ____

II. APPROVAL OF AGENDA: motion to approve agenda by


A. August 27, 2018 Governing Board General Meeting: motion to approve the August 27, 2018 General Meeting minutes by

B. August 27, 2018 Executive Session Meeting: motion to approve the August 27, 2018 Executive Session Meeting minutes by

PFEA, Inc (dba PFS) Governing Board Meeting September 24, 2018


C. September 13, 2018 Governing Board Special Session: motion to approve the September 13, 2018 Special Meeting minutes by

IV. CALL TO THE PUBLIC (This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. 38-431.01.G., action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.)


A. Faculty:

• Meetings

• Professional development

• Class events/Field trips

• Community service

B. Director of Education:

• FTE and enrollment

• Academic performance

• Personnel

• School safety (notifications and communication plans for students and parents)

C. Executive Director:

• Funding

• Financial report

• Building/property

• Staffing

D. Pine Forest Foundation:

• School grants/loans

• Events

E. Committees:

• Marketing: website

• Communication:

• Annual evaluations:

VI. ACTION ITEMS – Discuss and possible action (The Board may elect to convene an Executive Session for protection of confidentiality of parties. No formal action can take place at this time. Any further consideration of the topic will be placed as an agenda item for a future Board meeting. At the conclusion of the Executive Session, the Board will adjourn the executive session with no action being taken.)

A. New board member - Chris Eaves:

B. FY2018-19 Pine Forest Foundation Board:

PFEA, Inc (dba PFS) Governing Board Meeting September 24, 2018


Alex Carpenter, President Aurora Phillips, Vice President Stephanie Bontrager, Treasurer Jessica Baglione, Secretary Ray Del Tufo, Member Cindy Roe (PFS Executive Director), Member Georgia Taylor, Member Lainie Johnstone, Member

C. Updated Special Education Policy and Procedures:

D. Communicable/Infectious Disease Policy:

E. FY2018-19 Budget revision - 3% pay reduction on all salaried contracts.

F. Annual Financial Report

VII. PERSONNEL (The Board may vote to convene in Executive Session)

A. Resignation of 8th grade teacher:


A. Teacher walk out policy:

B. Capping class size:

C. Committee to review comprehensive compensation of salary structure:


A. Schedule quarterly teacher/board meetings

B. Annual Report

X. ADJOURN (Next General Board meeting Tuesday, October 30, 2018 at 6:30pm): motion to adjourn at

Agendas and Minutes are available on the PFS website. 

2018/2019 Board Agendas

July 9, 2018

July 16, 2018

August 28, 2018

September 13, 2018