2257 E. Cedar Avenue, Flagstaff, AZ 86004


3:30 p.m.

Monday, September 23, 2019 


Pursuant to Arizona revised Statutes (A.R.S. 38-431.02), notice is hereby given to the members of the Pine Forest Education Association, Inc., Pine Forest Charter School Governing Board, and to the general public, that the Directors and Governing Board will hold a public meeting, open to the public as specified below in the designated board meeting room at Pine Forest Charter School, Flagstaff, AZ.  The Board reserves the right to change the order of items on the agenda, with the exception of public hearings set for a specific time.

Pursuant to A.R.S. 38-431.03.A.2, the Board may vote to go into Executive Session, which will not be open to the public, for legal advice concerning any item on the agenda, for protection of confidentiality of parties or to review, discuss and consider records exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by state or federal law.

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Kelly Smith at 928-779-9880. Requests should be made as early as possible to allow time to arrange accommodation. 

DATED AND POSTED this _____day of ____________2019. 


Cindy Roe, Executive Director


Governing Board General Meeting Agenda Draft

I.           WELCOME – Call to order at

Verse: The Social Ethic - The healthy social life is found when in the mirror of each human soul the whole community finds its reflection; and when in the community the virtue of each one is living.

Mission: Pine Forest School provides an education of the whole child and is dedicated to helping individuals achieve their full intellectual, emotional, and physical potential in a sustainable and beautiful environment which reinforces integrity, understanding, respect, and trust.  Through the Waldorf curriculum, we prepare our children to walk into the future with confidence and the necessary tools to create a better world.

A.    Roll Call (X-present, A-absent):  Barbara Bates ____ Pete Giovale ____

Ellen Ryan ____ Dave Eckert ____ Allison Gray ___ Ryan Williams _____ Ex Officio: Cindy Roe ____ Kelly Smith ____

II.        APPROVAL OF AGENDA: motion to approve agenda by


A.    May 3, 2019 Governing Board Special Session Meeting minutes: motion to approve May 3, 2019 Governing Board Special Session Meeting minutes by

B.     June 8, 2019 Governing Board Working Meeting minutes: motion to approve June 8, 2019 Governing Board Working Meeting minutes by

C.     August 26, 2019 Governing Board Meeting minutes: motion to approve August 26, 2019 Governing Board Meeting minutes by

IV.       CALL TO THE PUBLIC (This is the time for the public to comment.  Members of the Board may not discuss items that are not specifically identified on the agenda.  Therefore, pursuant to A.R.S. 38-431.01.G., action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.) 

V.        REPORTS

A.    Faculty:

•       Meetings

•       Professional development

•       Class events/Field trips

•       Community service

B.     Director of Education:

•       FTE and enrollment

•       Academic performance

•       Personnel

•       School safety


C.     Executive Director:

•       Funding

•       Financial and Audit Report

•       Building/property

•       Staffing  

D.    Pine Forest Foundation:

•       School grants/loans

•       Events  

 E. Committees:

•       Marketing - Ryan Williams

•       Surveys -

•       Strategic Plan - Pete Giovale

•       Evaluation Process -

VI.     ACTION ITEMS – Discuss and possible action (The Board may elect to convene an Executive Session for protection of confidentiality of parties.  No formal action can take place at this time.  Any further consideration of the topic will be placed as an agenda item for a future Board meeting.  At the conclusion of the Executive Session, the Board will adjourn the executive session with no action being taken.)

            A. Approve a change in governance to add Ellen Ryan and Cindy Roe as Charter Representatives  to the ASCSB and remove Barbara Bates. Motion to approve a change in governance to add Ellen Ryan and Cindy Roe as Charter Representatives  to the ASCSB and remove Barbara Bates by

            B. Approve FY20 8th grade class cap at 23. Motion to approve FY20 8th grade class cap at 23 by

            C. Approve Foundation Board of Directors. Motion to approve the slate as the Foundation Board  of Directors for 2019/2020. Motion to approve slate of xx as Foundation Board of Directors for 2019/2020 by

            D. Approve The 2019 Annual Financial Report. Motion to approve the 2019 Annual Financial Report by                                                                                                                           

VII.   PERSONNEL (The Board may vote to convene in Executive Session)

            A. Presentation of results of the evaluations from meetings on September 10, 2019 (the                             completed summative forms and goals) of the Executive Director and the Director of Education.

VIII.                       OLD BUSINESS

A.    Discussion on Staff Leave Policy and Earning of Staff Leave and Accumulated Leave


            A. Discussion of faculty representation on PFS Board - criteria models

X.        ADJOURN (Next Regular Board meeting is Monday, October 28, 2019 at 3:30 pm) Motion to adjourn at

Submitted by Ellen Ryan, Acting Secretary, September 19, 2019

Agendas and Minutes are available on the PFS website.

 2018/2019 Board Agendas

July 9, 2018

July 16, 2018

August 27, 2018

September 13, 2018

September 24, 2018

October 10, 2018

October 30, 2018

November 26, 2018

December 10, 2018

January 28, 2019

February 19 2019

March 6, 2019

March 25, 2019

April 29, 2019

May 3, 2019

May 20, 2019

June 24, 2019

July 1, 2019

July 8, 2019