Minutes 1/29/18


PINE FOREST EDUCATION ASSOCIATION, INC.

PINE FOREST CHARTER SCHOOL

2257 E. Cedar Avenue, Flagstaff, AZ 86004

 

NOTICE OF PUBLIC MEETING

3:30 p.m.

Monday, January 29, 2018

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Pursuant to Arizona revised Statutes (A.R.S. 38-431.02), notice is hereby given to the members of the Pine Forest Education Association, Inc., Pine Forest Charter School Governing Board, and to the general public, that the Directors and Governing Board will hold a public meeting, open to the public as specified below in the designated board meeting room at Pine Forest Charter School, Flagstaff, AZ. The Board reserves the right to change the order of items on the agenda, with the exception of public hearings set for a specific time.

 

Pursuant to A.R.S. 38-431.03.A.2, the Board may vote to go into Executive Session, which will not be open to the public, for legal advice concerning any item on the agenda, for protection of confidentiality of parties or to review, discuss and consider records exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by state or federal law.

 

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Corey Allen at 928-779-9880. Requests should be made as early as possible to allow time to arrange accommodation.


 

DATED AND POSTED this __ day of __ 2018.

By Corey Allen, Executive Director

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Governing Board General Meeting

 

  1. WELCOME – Call to order at 3:36PM

 

Verse: The Social Ethic - The healthy social life is found when in the mirror of each human soul the whole community finds its reflection; and when in the community the virtue of each one is living.

 

Mission: Pine Forest School provides an education of the whole child and is dedicated to helping individuals achieve their full intellectual, emotional, and physical potential in a sustainable and beautiful environment which reinforces integrity, understanding, respect, and trust. Through the Waldorf curriculum, we prepare our children to walk into the future with confidence and the necessary tools to create a better world.

 

    1. Roll Call:  Barbara Bates _X _ Pete Giovale _X _ Ellen Ryan _X by phone_ Corey Allen _X _ Kelly Smith _X _ Dave Eckert _X _

Public: Kate Bentley, Allison Gray, Mark Largie and John Faccone

Approval of Agenda: motion to approve agenda by Pete Giovale, 2nd by Kelly Smith, approved by all.


 

  1. APPROVAL OF MINUTES:

    1. November 27, 2017 General Board Meeting: motion to approve minutes by Pete Giovale, 2nd by Corey Allen, approved by all.

 

  1. CALL TO THE PUBLIC (This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. 38-431.01.G., action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.)


 

  1. REPORTS

    1. Director of Education: Kelly Smith reported Lock Down and Fire Drills went smoothly at approximately 3 minutes; Lainie Johnstone talked at the Parent Education meeting about what it means to be human; String Concert had a huge turnout; counsellor is coming 2 days in February and 3 days in March, working with teachers on Mindfulness program; some NAU programs coming up, Senior Civic Service, hosting school principals on Feb 21st, NAU students working with intervention program will be focusing on PFS 3rd Grade working with Patty Hirsch and performing full reading evaluations; sent faculty to state training for Spec. Ed 504 ELL; Dibel’s testing completed with Move On Reading K–4th, submitted scored to state, a little concerned about 3rd grade, looking at evidence based National Geographic Reach program; 2nd & 6th grade parent meeting for upcoming Wine and Well Wishes event Feb 24th; book fair on Wednesday Jan 31st; Feb grades due by 7th for report cards; speech work in Feb; looking at new computer programs to use at the school, e.g. School Master and Synergy for student information system; getting Admissions paperwork online and working with pre-enrollment paperwork to get a better idea of the number of students returning prior to September; calendars have been set up in Intranet that is being used by all; setting up parent orientation in February for Kindergarten, we have 2 options to use either a Waiting List or Lottery, ASBCS prefers a Lottery system, need to target rising middle school parents; PFS students won first place in the Youth Making Ripples category of the Flagstaff Mountain Festival, their film “The Last Straw” received a $200 mini-scholarship.

    2. Faculty: Dave Eckert reported faculty continue having work discussions on sections of Rudolph Steiner teachings; looking at building social capital through fun events; continue to think about a Summit and bringing in resource people Mindfulness training of faculty to use in conflictive resolution; looking into student climate action plan along with the city’s program; looking for ways to work with the larger Flagstaff community in opportunities for service learning.

    3. Executive Director: search for Business Manager and new Executive Director: Kelly Smith reported that a new Front Desk person will be starting January 30th, Corey Allen reviewed budget and salary savings; John Faccone reported that we still have 301 Performance funds of approx. $20,000.00 tied to criteria of additional performance by teachers, we may want to look at paying this out in FY 2018; need to research where Tax Credits have been recorded in the GL, need to identify and send out receipts for 2017 Tax Credits; start budget meetings early this year due to new people being involved in the process and get the 2018-2019 salary schedule set; discussion to move ahead with the Business Manager posting and finding an Ex Dir for next FY.

    4. Pine Forest Foundation: no report


 

  1. ACTION ITEMS – Discuss and possible action (The Board may elect to convene an Executive Session for protection of confidentiality of parties. No formal action can take place at this time. Any further consideration of the topic will be placed as an agenda item for a future Board meeting. At the conclusion of the Executive Session, the Board will adjourn the executive session with no action being taken.)

A.

 

  1. PERSONNEL (The Board may vote to convene in Executive Session)

    1. Acceptance of Executive Director’s resignation: motion to approve Executive Director’s resignation by Pete Giovale, 2nd by Kelly Smith, approved by 5 members with Corey Allen abstaining.

    2. Job and contract duties for Interim Administrative Team: No action taken.

Motion to move to Executive Session at 5:33pm by Barbara Bates, 2nd by Pete Giovale, approved by all.

Motion to exit Executive Session at 5:47pm by Barbara Bates, 2nd by Corey Allen, approved by all.


 

  1. OLD BUSINESS

    1. Review recommended changes to Bylaws: tabled to next meeting.

    2. Update from Compensation committee: no report.

    3. Advertise for Governing Board applicants: no report.

    4. Leadership retreat for Governing Board and Foundation: no report


 

  1. NEW BUSINESS

    1. No new business.


 

  1. ADJOURN (Next Regular Board meeting (Monday, February 26, 2018 at 3:30pm): motion to adjourn at 5:51pm by Corey Allen, 2nd by Dave Eckert, approved by all.


PINE FOREST EDUCATION ASSOCIATION, INC. PINE FOREST CHARTER SCHOOL

2257 E. Cedar Avenue, Flagstaff, AZ 86004

EXECUTIVE SESSION MINUTES

Monday, January 29, 2018

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  1. MEMBERS PRESENT:

 

    1. Barbara Bates, Pete Giovale, Ellen Ryan (be phone), Corey Allen, Kelly Smith, Dave Eckert

 

  1. ACTION ITEMS – Discuss and possible action (The Board may elect to convene an Executive Session for protection of confidentiality of parties. No formal action can take place at this time. Any further consideration of the topic will be placed as an agenda item for a future Board meeting. At the conclusion of the Executive Session, the Board will adjourn the executive session with no action being taken.)

 

    1. Motion to move to Executive Session at 5:33pm by Barbara Bates, 2nd by Pete Giovale, approved by all.

 

Discussion of job duties and available budget for Interim Administrative Team.

 

    1. Motion to exit Executive Session at 5:47 by Barbara Bates, 2nd by Corey Allen, approved by all.